Executive assistant

• Work Term: Permanent
• Work Language: French
• Hours: 37.5 hours per week
• Education: Bachelor's degree
• Experience: 1 year to less than 2 years
• Human resources management and services, other
• Management science
• or equivalent experience

Work setting

• Urban area
• General office
• Arts and culture
• Service

Tasks

• Establish and co-ordinate administrative policies and procedures
• Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
• Supervise staff
• Train staff
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare and co-ordinate the production and submission of summary briefs and reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Conduct research
• Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
• Liaise with departmental and corporate officials and with other organizations and associations
• Plan, organize, direct, control and evaluate daily operations
• Manage events

Computer and technology knowledge

• SharePoint
• Human resources software
• MS Excel
• MS Outlook
• MS Word

Area of work experience

• Auditing
• Human resources
• Sales
• Project coordination

Work conditions and physical capabilities

• Tight deadlines
• Attention to detail

Personal suitability

• Accurate
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Organized
• Hardworking
• Quick learner
• Proactive

Screening questions

• Are you currently legally able to work in Canada?
• Do you currently reside in proximity to the advertised location?
• Do you have previous experience in this field of employment?

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage

Long term benefits

• Long-term care insurance

Other benefits

• Paid time off (volunteering or personal days)
• Team building opportunities
• Wellness program

Support for persons with disabilities

• Applies accessible and inclusive recruitment policies that accommodate persons with disabilities

Support for newcomers and refugees

• Recruits newcomers and/or refugees who were displaced by a conflict or a natural disaster (for example: Ukraine, Afghanistan, etc.)

Support for youths

• Offers on-the-job training tailored to youth