Administrative assistant

• Work Term: Casual
• Work Language: French
• Hours: 35 hours per week
• Education: Bachelor's degree
• Experience: 1 year to less than 2 years

Tasks

• Arrange and co-ordinate seminars, conferences, etc.
• Direct and control daily operations
• Direct staff
• Open and distribute mail and other materials
• Plan and organize daily operations
• Supervise other workers
• Train staff
• Establish and implement policies and procedures
• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Plan, develop and implement recruitment strategies
• Schedule and confirm appointments
• Manage contracts
• Manage training and development strategies
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Oversee the preparation of reports
• Respond to employee questions and complaints
• Provide customer service
• Recruit and hire staff
• Consult with clients after sale to provide ongoing support

Supervision

• 5-10 people

Work conditions and physical capabilities

• Ability to work independently
• Fast-paced environment
• Work under pressure
• Attention to detail
• Repetitive tasks

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Team player
• Accurate
• Reliability
• Time management
• Adaptability
• Dependability
• Quick learner

Screening questions

• Are you authorized to work in Canada?

Employment terms options

• Day

Workplace information

• Hybrid

Support for newcomers and refugees

• Supports newcomers and/or refugees with foreign credential recognition
• Offers mentorship programs that pair newcomers and/or refugees with experienced employees
• Does not require Canadian work experience

Supports for visible minorities

• Offers mentorship programs that pair members of visible minorities with experienced employees