Executive assistant

• Work Term: Permanent
• Work Language: French
• Hours: 28 hours per week
• Education: Bachelor's degree
• Experience: 3 years to less than 5 years
• or equivalent experience

Work setting

• Associations and non profit organizations

Tasks

• Compile data to prepare documents
• Establish and co-ordinate administrative policies and procedures
• Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Conduct research
• Plan, organize, direct, control and evaluate daily operations
• Provide customer service
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
• Manage events

Computer and technology knowledge

• SharePoint
• Accounting software
• MS PowerPoint
• MS Excel
• MS Office
• MS Outlook
• MS Word
• Spreadsheet
• Database management

Area of work experience

• Sales
• Project coordination
• Business administration/management
• Finance

Personal suitability

• Accurate
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Organized
• Reliability
• Team player
• Hardworking
• Quick learner
• Proactive

Screening questions

• Are you available to start on the date listed in the job posting?
• Do you have experience working in this field?
• Do you have the required certifications listed in the job posting?
• Do you meet the language requirements listed in the job posting for the position (English or French)?

Employment terms options

• Early morning
• Flexible hours

Employment terms options

• Morning
• Day

Workplace information

• Hybrid

Financial benefits

• Registered Retirement Savings Plan (RRSP)

Other benefits

• Paid time off (volunteering or personal days)