Administrative Assistant

November 19, 2020

(Work place: Terrebonne)

Desjardins Group is the largest cooperative financial group in Canada, and one of the largest employers in the country. It offers a full range of financial products and services and is home to a wealth of expertise in property and casualty insurance, life and health insurance, wealth management, services for businesses of all sizes, securities brokerage, asset management, venture capital, and secure, leading-edge virtual access methods.

Job Level

NV-06The incumbent supports the class 8 or 9 business centre manager and all other managers by performing various administrative support and secretarial duties. He or she also helps plan and coordinate management activities.

Main responsibilities

  • Provide support and follow-up to business centre managers and all other managers with agendas, calls, email and mail. 

  • Coordinate the delivery of a variety of files to the management and coordinating committees, as well as any other committees. 

  • Organize and attend a variety of meetings, such as management committee meetings. Organize and attend a variety of meetings, such as management committee meetings. Record the proceedings and minutes and perform follow-ups as necessary.

  • Help plan the logistics for a variety of events, including team and committee meetings, training seminars, phone conferences, travel and PR activities. 

  • Support internal and external communications initiatives for the business centre, such as employee meetings and marketing and promotional activities (e.g., donations and sponsorships). 

  • Perform a variety of administrative tasks associated with internal management (e.g., sales tracking, dashboard, expense account monitoring, inventory and supply management, employee files, performance evaluations, billing, budget management). 

  • Manage documents and update files for the business centre as a whole (e.g., filing, purging and archiving) according to practices and rules in effect. 

  • Perform a variety of secretarial duties including writing, formatting, updating, creating, assembling and editing documents for the business centre as a whole.

  • Assist the business centre manager and all other managers with research, procedural and IT tasks.

Other working condition

  • Number of job available : 1

Qualifications

  • Trade school diploma in a related field

  • A minimum of four years of relevant experience

Please note that other combinaisons of qualifications and relevant experience may be considered

  • For vacant positions available in Quebec, please note that knowledge of French is required

Specific knowledge

  • Impeccable French spelling and grammar

  • Understanding of the philosophy and inner workings of a financial services cooperative 

  • Knowledge of service standards

  • Knowledge of the business centre budget system

Desjardins Cross-sector skills

Action oriented, Collaborates, Customer Focus, Innovation

Key competencies for the job

Action oriented, Collaborates, Communicates effectively, Customer Focus, Innovation, Plans and aligns, Situational adaptability

Work Location

Desjardins Entreprises - Lanaudière

Trade Union

Non Syndiqué

Unposting Date

2020-11-18

Job Family

Administration (FG)

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