Executive Assistant to the Co-Founder, Chief Executive Officer & Co-Founder, President

May 20, 2022

Stradigi AI, a leading artificial intelligence solutions provider, is looking for an Executive Assistant to support our Co-Founders, specifically the Chief Executive Officer (CEO) & the President.  Reporting directly to the CEO, the Executive Assistant provides support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to the senior leadership team; organizes and coordinates executive outreach and external relations efforts and oversees special projects:

Responsibilities:

  • Manage sensitive matters with a high level of confidentiality and discretion;
  • Manage the CEO’s and the President’s complex calendars and schedules; resolving any scheduling issues;
  • Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization;
  • Arrange travel and accommodations for the CEO and the President;
  • Prepare and submit expense reports for the CEO and the President;
  • Screen incoming telephone calls; take and deliver accurate messages and referring non-routine calls to the appropriate team members;
  • Respond to requests by gathering and providing information;
  • Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with;
  • Manage the professional contacts for the CEO and the President;
  • Assist in preparing and managing presentations and decks;
  • Be responsive to emails/texts/phone calls, with contact outside regular business hours;
  • Welcome the Executive’s guests by greeting them, in person or on the phone; answering or directing inquiries;
  • Organize board and management meetings .
  • Organize and manage leadership retreats and company offsites;
  • Work with CEO and the Talent & Culture to build and manage team member and employer brand events;
  • Manage Communications from CEO both internally and externally;
  • When required, assist with front office duties (reception, deliveries, restocking, etc.)
  • Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance;
  • Manage adhoc projects as assigned – such as personal tasks, events and/or family needs.

Requirements:

  • 5+ years of related experience required in working in an executive assistant role supporting C-Level executives;
  • Advanced Proficiency in Google Workspace & Microsoft Office (Word, Excel, and PowerPoint);
  • Flexible hours as dictated by the needs of business for projects and meetings;
  • Strong business sense to decipher priorities and make sound judgment calls when needed;
  • Commitment to excellence in performing duties at the highest level possible on a consistent basis;
  • Excellent communicator - able to interact with people of all levels in a confident, professional and effective manner;
  • Demonstrate ability and temperament to work with sensitive information - use discretion, confidentiality, and good judgment to handle all executive matters;
  • Strong team player – collaborative approach that is geared towards reaching common goals;
  • Service driven - dedicated to meeting the expectations of the CEO and other senior leadership by maintaining effective relationships with interested parties;
  • Ability to think outside of the box, paired with a sense of urgency;
  • Ability to function well in a high-paced environment; performs additional duties as assigned by the CEO.

***Please note that this position is onsite, at our Montreal Office, 4-5 days per week.

Why consider Stradigi AI:

  •       We offer very attractive salaries;
  •       The opportunity to own shares in our company through our ESOP program;
  •       RRSP matching up to 3%;
  •       A generous vacation program & additional paid time off during the holidays;
  •       Health, dental and many additional wellness benefits;
  •       and so much more...
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