Executive Assistant to the Executive Director

September 11, 2019

GBi is looking for an Administrative Assistant with consulting engineering experience for our Montreal office. The incumbent acts as administrative assistant in a mechanical and electrical team within the building.

Job Description:

Reporting to management, the incumbent provides independent, high-level administrative support, requiring analytical skills and sound judgment in the normal course of business. The incumbent demonstrates a unique professional attitude, combined with good judgment, integrity, flexibility, discretion, and a desire to be involved in the workplace.

Your main responsibilities will be:

· Coordinate and manage the co-chair's agenda;

· Manage calls;

· Prepare meetings of the Executive Committee and the Board of Directors, set up the relevant files for the meetings;

· Write various types of documents such as minutes, meeting notes, agendas, letters of offer, consortium letter of agreement;

· Correct and layout reports and other files;

· Keep a record of daily priorities and timelines;

· Manage co-chair's paper and electronic mail;

· Prioritize and archive e-mail;

· Be responsible for the general organization of the office;

· Organize and manage special events;

· Manage the event tickets of the firm.

Required skills:

· DEC in secretarial or bachelor's degree in administration;

· 10 years of experience in a similar position;

· Advanced knowledge of Microsoft Office applications (Word, Excel, and PowerPoint);

· Experience with the electronic agenda and Internet software;

· Basic knowledge of accounting;

· French and English written impeccable;

· French and English oral impeccable;

· Experience in consulting engineering.

The proposed salary will be modulated according to your relevant and transferable experience.

We offer a full range of benefits and a dynamic work environment based on the development of our human resources.

If you are interested in this position, we invite you to apply at

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