Administrative assistant

• Work Term: Permanent
• Work Language: French
• Hours: 40 hours per week
• Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
• Experience: 1 year to less than 2 years

Tasks

• Direct and control daily operations
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Order office supplies and maintain inventory
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Prepare contracts and other papers
• Maintain work records and logs

Computer and technology knowledge

• Google Docs
• Jira
• MS Excel
• MS Outlook
• MS Word
• Electronic scheduler
• SharePoint
• MS Office
• Adobe Acrobat Reader
• Electronic mail

Technical terminology

• Business

Civil engineering experience

• Buildings and structures

Transportation/travel information

• Travel expenses paid by employer

Work conditions and physical capabilities

• Ability to work independently
• Attention to detail
• Large workload

Personal suitability

• Excellent oral communication
• Excellent written communication
• Organized
• Team player
• Accurate
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Quick learner

Screening questions

• Do you have experience working in this field?
• Do you meet the language requirements listed in the job posting for the position (English or French)?

Employment terms options

• Morning

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Vision care benefits

Financial benefits

• Mileage paid

Long term benefits

• Long-term care insurance

Other benefits

• Free parking available
• Parking available
• Travel insurance

Support for persons with disabilities

• Provides awareness training to employees to create a welcoming work environment for persons with disabilities
• Applies accessible and inclusive recruitment policies that accommodate persons with disabilities

Support for newcomers and refugees

• Offers mentorship programs that pair newcomers and/or refugees with experienced employees
• Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees

Support for youths

• Offers on-the-job training tailored to youth
• Offers mentorship, coaching and/or networking opportunities for youth

Support for mature workers

• Applies hiring policies that discourage age discrimination

Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example: anonymizing the hiring process, etc.)