Administrative Assistant

HEALTH, a constant concern for everyone, can never be taken for granted. This is why health-related foundations like those of Ahuntsic and Montreal North exist. Its mission, which is to support and improve the well-being and health of the territory's population, is essential.

Through its fundraising campaigns, activities, and sponsorships, it collaborates in the financing of various projects and medical equipment purchases for the territory's six facilities: Fleury Hospital, the CLSCs of Ahuntsic and Montréal-Nord, and the Laurendeau, Légaré, and Paul-Lizotte CHSLDs.

In this context, the Executive Management wishes to recruit the services of an administrative assistant whose key strengths will be versatility and efficiency.

ASSISTANT ADMINISTRATIVE

Your challenge:

In this role, you will support the Executive Management in carrying out its various mandates and projects. While effectively carrying out your primary mission, which will consist of handling the administrative side of the Executive Management's daily activities, you will act, among other things, as the right-hand person in communications, donor relations, fundraising support, and governance.

More specifically, on a daily basis, you will:

Administrative Component:

• Take calls, greet visitors, and provide outstanding customer service;
• Process and respond to physical and electronic mail;
• Coordinate various meetings, including those of the Board of Directors, the Executive Committee, various committees, and the Annual General Meeting, and participate in organizing the required logistics. (reservations, documentation, correspondence, minutes, etc.);
• Participate in the organization and execution of special or one-off activities;
• Perform various bookkeeping tasks to support general accounting;
• Take inventory and place orders for office supplies;
• Follow up with various suppliers;

Donor component:

• Collaborate to strengthen relationships with donors;
• Prepare and deliver donor mailings such as newsletters, direct mail, etc.;
• Follow up with donors, either at their request or in the case of invitations to Foundation activities; Complete forms and assist donors with payment of donations by debit or credit card;
• Apply procedures associated with various donation-related software;
• Prepare, process, and ensure the secure deposit of donations;
• Issue tax receipts and prepare tracking reports, ensuring consistent procedures;

What you offer:

Knowledge

• Technical college diploma in office automation, administrative technology, or equivalent
• 3 to 5 years of relevant professional experience
• Proficiency in the Office Suite
• Knowledge of Prodon (donation management software): an added advantage
• Excellent spoken and written French
• Good spoken and written English written

Know-how and interpersonal skills

• Versatility
• Organizational skills
• Adaptability, flexibility
• Priority management
• Team spirit
• Stress management
• Rigor, attention to detail, and discretion
• Integrity and transparency
• Strong sense of customer service and courtesy

Our offer:

• Permanent, full-time position, 5 days/35 hours per week; In-person mode  Occasional evenings or weekends for board meetings or activities
• Salary between 48K and 52K, depending on qualifications
• Various benefits (3 weeks of vacation and time off between Christmas and New Year's Day, 13 public holidays, free parking).