Administrative assistant

• Work Term: Permanent
• Work Language: French
• Hours: 32 hours per week
• Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
• Experience: 3 years to less than 5 years

Tasks

• Record and prepare minutes of meetings, seminars and conferences
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Order office supplies and maintain inventory
• Oversee payroll administration
• Greet people and direct them to contacts or service areas
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service

Supervision

• Payroll clerks

Computer and technology knowledge

• Electronic medical records
• Sage Accounting Software
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Electronic scheduler
• Social Media
• Accounting software
• MS Office
• Simply Accounting
• Electronic mail

Area of specialization

• Correspondence
• Reports and records
• Statistics
• Financial statements
• Payroll services

Security and safety

• Criminal record check

Work conditions and physical capabilities

• Ability to work independently
• Attention to detail

Personal suitability

• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Team player
• Client focus
• Reliability
• Time management
• Adaptability
• Accountability
• Dependability
• Due diligence
• Quick learner

Screening questions

• Are you available to start on the date listed in the job posting?
• Do you have experience working in this field?
• Do you have the required certifications listed in the job posting?
• Do you meet the language requirements listed in the job posting for the position (English or French)?

Employment terms options

• Day

Other benefits

• Free parking available
• Paid time off (volunteering or personal days)
• Team building opportunities
• Parking available