Administrative secretary

• Work Term: Permanent
• Work Language: Bilingual
• Hours: 40 hours per week
• Education: No degree, certificate or diploma
• Experience: Experience an asset

Tasks

• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Oversee the analysis of employee data and information
• Answer electronic enquiries
• Compile data, statistics and other information
• Oversee the preparation of reports
• Order office supplies and maintain inventory
• Greet people and direct them to contacts or service areas
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform data entry
• Provide customer service
• Perform basic bookkeeping tasks
• Evaluate work environments, programs and procedures to control, eliminate, and prevent disease or injury

Computer and technology knowledge

• Acomba
• Google Docs
• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Electronic scheduler
• Database software
• Social Media
• Accounting software
• MS Access
• MS Office
• Quick Books
• Adobe Acrobat Reader
• Electronic mail

Technical terminology

• Engineering
• Financial
• Business

Area of specialization

• Correspondence
• Reports and records
• Invoices
• Accounting
• Payroll services

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Flexibility
• Judgement
• Organized
• Accurate
• Client focus
• Reliability
• Time management
• Quick learner

Screening questions

• Are you currently legally able to work in Canada?