Executive assistant
- Work Term: Temporary
- Work Language: French
- Hours: 35 hours per week
- Education: Bachelor's degree
- Experience: 5 years or more
- or equivalent experience
Work setting
- Urban area
- General office
- Willing to relocate
- Service
Tasks
- Establish and co-ordinate administrative policies and procedures
- Analyze incoming and outgoing memoranda, submissions and reports
- Prepare and co-ordinate the production and submission of summary briefs and reports
- Prepare agendas and make arrangements for committee, board and other meetings
- Conduct research
- Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
- Plan, organize, direct, control and evaluate daily operations
- Provide customer service
- Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
- Assist in analysis of data and preparation of reports
Computer and technology knowledge
- MS Office
- Desktop publishing software
- Enterprise resource planning (ERP) software
- Excel Visual Basic for Applications (VBA)
Area of work experience
- Business administration/management
- Invoices
Transportation/travel information
- Public transportation is available
Personal suitability
- Accurate
- Efficient interpersonal skills
- Initiative
- Organized
- Team player
- Quick learner
- Proactive
Screening questions
- Are you available for the advertised start date?
- Are you willing to relocate for this position?
- Do you have previous experience in this field of employment?
- Do you have the above-indicated required certifications?
- Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?
- What is the highest level of study you have completed?
- What is your current field of study?
- What is your current level of study?
Workplace information
- Hybrid
Health benefits
- Dental plan
- Disability benefits
- Health care plan
- Paramedical services coverage
- Vision care benefits
Financial benefits
- Group insurance benefits
- Registered Retirement Savings Plan (RRSP)
Other benefits
- Paid time off (volunteering or personal days)
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