Executive assistant

• Work Term: Temporary
• Work Language: French
• Hours: 40 hours per week
• Education: Bachelor's degree
• Experience: 5 years or more
• or equivalent experience

Work setting

• Urban area
• General office
• Willing to relocate
• Service

Tasks

• Establish and co-ordinate administrative policies and procedures
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare and co-ordinate the production and submission of summary briefs and reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Conduct research
• Meet with individuals, special interest groups and others to discuss issues and assess and recommend various courses of action based on meetings
• Plan, organize, direct, control and evaluate daily operations
• Provide customer service
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
• Assist in analysis of data and preparation of reports

Computer and technology knowledge

• Human resources software
• MS PowerPoint
• MS Excel
• MS Office
• MS Outlook
• Desktop publishing software
• Enterprise resource planning (ERP) software
• Excel Visual Basic for Applications (VBA)

Area of work experience

• Human resources
• Business administration/management
• Invoices

Transportation/travel information

• Public transportation is available

Personal suitability

• Accurate
• Efficient interpersonal skills
• Initiative
• Organized
• Team player
• Quick learner
• Proactive

Screening questions

• Are you available to start on the date listed in the job posting?
• Do you have experience working in this field?
• Do you have the equipment you need to work from home (like internet and a workspace)?
• Do you have the required certifications listed in the job posting?

Workplace information

• Hybrid

Health benefits

• Dental plan
• Disability benefits
• Health care plan
• Paramedical services coverage
• Vision care benefits

Financial benefits

• Group insurance benefits
• Registered Retirement Savings Plan (RRSP)

Other benefits

• Paid time off (volunteering or personal days)