Transportation Administrative Coordinator

Joining our team has its advantages:

- Flexible working hours to promote work/life balance

- Flexible group insurance plan from day one

- Very competitive pension plan

- Generous vacation policy

- Weekly pay

- Employee and family assistance program

- Free parking

- Professional development opportunities

- Several ED&I programs and initiatives
- EV charging stations

SUMMARY:

This role is responsible for providing administrative support by collecting, recording, and organizing all non-EDI (Electronic Data Interchange) transportation-related invoices for tracking, processing, and payment. The individual in this position will serve as a liaison with planners to reconcile discrepancies related to carrier EDI invoices and must be able to communicate clearly and professionally across teams and with external partners.

Strong verbal and written communication skills are essential, as this role requires regular interaction with internal departments and vendors to ensure timely and accurate resolution of invoice issues.

Additionally, the role is tasked with developing and implementing processes to improve the handling of non-EDI vendor invoices, with the goal of converting them to automated match-and-pay systems. A high level of organization, attention to detail, and a proactive approach to process improvement are key to success in this position.

SPECIFIC RESPONSIBILITIES:

- Reports directly to the Manager Inbound and Transportation Planning
- Audits and processes invoices from both Blue Yonder and manual systems for payment
- Reconciles vendor statements and manages all vendor payment inquiries
- Processes carrier fleet damage chargebacks
- Logs, manages, and reports on all transportation-related invoices
- Maintains, updates, and oversees the full purchase order confirmation and invoice process for the Transportation department
- Ensures accurate coding of all invoices to appropriate general ledger account Logs, maintains, and enters weekly department payroll
- Creates and prepares presentations as required
- Provides general administrative support to the department
- Maintains up-to-date and accurate fleet filing systems
- Communicates effectively with internal staff and external vendors
- Monitors and tracks all transportation expenditures
- Handles incoming and outgoing mail and courier deliveries as needed

QUALIFICATIONS:

- Strong data entry skills with a high level of accuracy and attention to detail

- Proficiency in Microsoft Office Suite, with intermediate-level skills in Excel

- 1–3 years of experience in administrative support and invoice processing

- Post-secondary education (college or university) in a related field

- Excellent oral and written communication skills, with strong interpersonal abilities
- Bilingualism in English and French is considered an asset

**This role requires being in the office 5 days a week**