Property Administrator & Leasing

Founded in 1982 by members of the Armoyan family, Armco Capital Inc. has grown from a small family business into a diversified and dynamic group of companies with locations in Canada and the US. Armco continues to grow; both in business diversification, development, and its team of dedicated professionals. 

We are currently searching for a Property Administrator & Leasing to join our team.

Overview

The Property Administrator & Leasing will be responsible for assisting with daily administrative duties and the day-to-day operations of our properties, ensuring efficient and effective property management.

Key Responsibilities

• Assist the team with administrative tasks that include organizing files, handling correspondences, etc.
• Prepare lease agreements and manage lease signings process with tenants.
• Maintain tenant files, including lease documentation, obtaining missing information when required.
• Reply to all leasing enquiries (emails, calls)
• Regular meetings with Property Manager to go over available units, recently signed leases, and scheduled move-in/out.
• Schedule and coordinate visits of the condo and amenities with the prospects, and ensure the tenant is available for the visit.
• Schedule visits for appointed Real estate company.
• Executing the background check with a third-party company, and evaluation of the report with Property Manager
• Perform data entry tasks, including updating tenant information and generating reports.
• Track maintenance requests and work orders in the property management software (Yardi).
• Coordinate with accounting, process rent payments and cheque requisitions
• Manage and organize tenants move in and out inspections, key pick-ups with on-site staff, sending reminders for required documentation
• Prepare and send building notices and tenant notices
• Manage, schedule and follow up on repairs, service calls, building fire & alarm inspections, etc.
• Provide exceptional customer service to tenants, addressing inquiries and concerns in a timely manner
• Answer phone calls and emails professionally.
• Build and maintain positive relationships with tenants, ensuring high levels of tenant satisfaction
• Performing other duties and special projects as assigned

Requirements

• High School diploma or equivalent
• Previous experience (min. 2-3 years) in administration, property management or a related field is preferred
• Strong organizational skills with the ability to multitask and prioritize effectively
• Ability to deal with confidential and sensitive information.

• Strong attention to detail

• Excellent customer service skills with a friendly and professional demeanor
• Proficient in data entry and computer skills
• Familiar with Microsoft Office suit.

• AP/AR experience considered an asset.
• Experience using Yardi or Property Management System an asset.
• Real Estate experience / knowledge considered an asset.

Language

• French (spoken and written)
• English (working knowledge)

Travel

• N/A

 If this sound like a role suited for you, please submit your resume.

While we greatly appreciate all applicants, only those selected for an interview will be contacted.