Administrative assistant
- Work Term: Seasonal
- Work Language: French
- Hours: 35 hours per week
- Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year
- Experience: 3 years to less than 5 years
Work setting
- Construction
Tasks
- Assist with staff consultation and grievance procedures
- Coordinate the activities of the HR department in order to ensure they meet the organization's goals
- Coordinate the flow of information within the team
- Establish and implement policies and procedures
- Record and prepare minutes of meetings, seminars and conferences
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Oversee the analysis of employee data and information
- Answer electronic enquiries
- Compile data, statistics and other information
- Advise senior management
- Set up and maintain manual and computerized information filing systems
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Perform basic bookkeeping tasks
- Perform human resources related duties such as personnel selection
Supervision
- Staff in various areas of responsibility
- Data entry clerks
Computer and technology knowledge
- Google Docs
- MS Excel
- MS Outlook
- MS Word
- Electronic scheduler
- Social Media
- Human resources software
- MS Office
- Quick Books
- Google Drive
Technical terminology
- Business
Area of work experience
- Human resources
Area of specialization
- Reports and records
- Contracts
Transportation/travel information
- Valid driver's licence
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Attention to detail
- Repetitive tasks
Personal suitability
- Ability to multitask
- Excellent written communication
- Flexibility
- Organized
- Team player
- Client focus
- Adaptability
- Quick learner
Screening questions
- Are you available for the advertised start date?
- Do you currently reside in proximity to the advertised location?
- Do you have previous experience in this field of employment?
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