Executive assistant

• Work Term: Permanent
• Work Language: Bilingual
• Hours: 40 hours per week
• Education: College/CEGEP
• Experience: 1 year to less than 2 years
• or equivalent experience

Asset languages

• Spanish; Castilian

Tasks

• Compile data to prepare documents
• Establish and co-ordinate administrative policies and procedures
• Prepare reports and others documents for consideration and presentation to executive committees and boards of directors
• Analyze incoming and outgoing memoranda, submissions and reports
• Prepare and co-ordinate the production and submission of summary briefs and reports
• Prepare agendas and make arrangements for committee, board and other meetings
• Conduct research
• Liaise with departmental and corporate officials and with other organizations and associations
• Plan, organize, direct, control and evaluate daily operations
• Provide customer service
• Arrange travel, related itineraries and make reservations
• Prepare invoices, reports, memos, letters, financial statements and administer contracts and other documents
• Manage events
• Type and proofread correspondence, forms and other documents
• Tender contracts
• Assist in analysis of data and preparation of reports
• Arrange for billing for services
• Record and prepare minutes of court sessions, meetings or conferences
• Conduct online marketing, E-commerce and Website promotions
• Direct the development and maintenance of an organization's Internet and intranet sites

Computer and technology knowledge

• Information technology
• MS PowerPoint
• MS Excel
• MS Office
• MS Outlook
• MS Word
• Adobe Acrobat Reader
• Legal software applications
• Dictaphone
• Social Media

Area of work experience

• Human resources
• Law
• Business administration/management

Transportation/travel information

• Valid driver's licence
• Willing to travel
• Willing to travel cross-border
• Willing to travel overnight
• Willing to travel internationally

Work conditions and physical capabilities

• Fast-paced environment
• Work under pressure
• Tight deadlines
• Attention to detail
• Large workload

Personal suitability

• Accurate
• Dependability
• Efficient interpersonal skills
• Excellent oral communication
• Excellent written communication
• Flexibility
• Initiative
• Organized
• Reliability
• Team player
• Hardworking
• Quick learner
• Proactive
• Time management

Screening questions

• Are you authorized to work in Canada?
• Are you available to start on the date listed in the job posting?
• Do you have experience working in this field?
• Do you have the required certifications listed in the job posting?
• Do you meet the language requirements listed in the job posting?

Employment terms options

• Morning
• On call
• Day
• Overtime required

Health benefits

• Dental plan
• Health care plan
• Vision care benefits

Financial benefits

• Registered Retirement Savings Plan (RRSP)

Other benefits

• Paid time off (volunteering or personal days)

Support for persons with disabilities

• Provides physical accessibility accommodations (for example: ramps, elevators, etc.)