Secretary English High School Sector

Job Description

Vanguard School is looking for a secretary for the English sector high school. Reporting to the English sector high school principal, you will be responsible for various secretarial tasks to ensure the smooth running of the school. This is a full-time position, 35 hours per week, Monday through Friday. Working hours are from 7:30 a.m. to 3:10 p.m.

Duties

• Receive and forward phone calls and emails, and provide information within your area of expertise;
• Record student absences and tardiness and verify the reasons for them;
• Receive and distribute mail;;
• Provide secretarial services (photocopying, correspondence, communications, preparation of administrative documents, etc.);
• Ensure the accuracy of spelling and syntax in original texts;
• File documents according to the established system;
• Enter and update student files on the computer;
• Process student files (opening, departure notices, transfer to archives);
• Administer first aid as needed;
• Perform any other related tasks as needed.

Knowledge and skills

• Hold a vocational diploma in secretarial studies or a high school diploma or a diploma or certificate of studies recognized as equivalent by the competent authority;
• Two (2) years of secretariel experience ;
• Very good knowledge of MS Office and Google ;
• Fluent English, written and spoken, French proficiency;
• Excellent interpersonal skills;
• Good planning and organizational skills;
• Ability to work in a team;