Administrative assistant
- Work Term: Temporary
- Work Language: French
- Hours: 30 to 35 hours per week
- Education: Secondary (high) school graduation certificate
- Experience: 5 years or more
- or equivalent experience
Asset languages
- Arabic
Work setting
- Willing to relocate
- Restaurant
- Restoration
- Coffee shop
Tasks
- Coordinate the activities of the HR department in order to ensure they meet the organization's goals
- Coordinate the flow of information within the team
- Open and distribute mail and other materials
- Train other workers
- Determine and establish office procedures and routines
- Schedule and confirm appointments
- Manage contracts
- Manage training and development strategies
- Answer telephone and relay telephone calls and messages
- Answer electronic enquiries
- Compile data, statistics and other information
- Oversee the preparation of reports
- Respond to employee questions and complaints
- Order office supplies and maintain inventory
- Oversee payroll administration
- Arrange travel, related itineraries and make reservations
- Type and proofread correspondence, forms and other documents
- Perform data entry
- Provide customer service
- Recruit and hire workers and carry out related staffing actions
- Recruit and hire staff
- Maintain and manage digital database
- Coaching
- Perform basic bookkeeping tasks
- Conduct performance reviews
- Supervise office and volunteer staff
Supervision
- Staff in various areas of responsibility
Computer and technology knowledge
- Google Docs
- Microsoft Visio
- MS Excel
- MS Outlook
- MS PowerPoint
- MS Windows
- MS Word
- Electronic scheduler
- Database software
- SharePoint
- MS Office
- Adobe Acrobat Reader
- Google Drive
- Electronic mail
Area of work experience
- Purchasing, procurement and contracts
- Human resources
- Tourism
Type of industry experience
- Food
Specialization or experience
- Green economy sector
- Specialized environmental skills and knowledge
- Employee engagement
Area of specialization
- Contracts
- Statistics
- Financial statements
- Invoices
- Accounting
- Payroll services
Work conditions and physical capabilities
- Ability to work independently
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Attention to detail
- Repetitive tasks
- Large caseload
- Large workload
Personal suitability
- Ability to multitask
- Excellent oral communication
- Excellent written communication
- Flexibility
- Judgement
- Organized
- Team player
- Accurate
- Client focus
- Reliability
- Time management
- Adaptability
- Accountability
- Dependability
- Due diligence
- Quick learner
Screening questions
- Are you authorized to work in Canada?
- Are you available to start on the date listed in the job posting?
- Are you currently a student?
- Are you willing to relocate for this position?
- Do you have experience working in this field?
- Do you live near the job location?
Employment terms options
- To be determined
Supports for visible minorities
- Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities
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