Logistics and Communications Assistant, President's office

As part of a dynamic and action-oriented team, the position holder works closely with the communications team. He is responsible for the logistical aspect of corporate events, he also offers diversified administrative support to his team and actively collaborates in the smooth running of daily activities. 

*The Quebec Port Authority adheres to the principle of employment equity and applies an employment equity access program for women, Indigenous people, visible minorities and people with disabilities.

Responsabilities:

  • Collaborate in the organization and logistics of internal and external activities (internal meetings, corporate events, CEO activities, etc.);
  • Coordinate the preparation of press conferences and edit and send emails, media notices, press releases, etc.;
  • Manage requests for donations and sponsorships by monitoring community commitments;
  • Monitor the budget of the communications department and the CEO's office;
  • Use your Office suite skills by producing documents for your department and linguistically revising them; Administer the general electronic mailbox of the QPA and the communications department, by responding or redirecting requests;
  • Administer the general electronic mailbox of the QPA and the communications department and respond to requests or redirect them;
  • Collaborate in managing the agenda and coordinating the CEO's local and international travel;
  • Update and organize the files and the classification system of the general management;
  • Collaborate and offer support during the implementation of the organization's communications plan.

On a daily basis...

  • Be at the heart of the organization of QPA corporate activities and events;
  • Work daily in an innovative and diverse work environment;
  • Have the opportunity to propose innovative ideas and use creativity;
  • Work close to the superb facilities of the Oasis, Agora and La Cale du Port de Québec.

You are...

  • Proactive, organized and structured;
  • Rigorous and meticulous;
  • Able to work under pressure / stress management.

You have...

  • An excellent command of the Office suite and are comfortable with technologies in general;
  • An excellent proficiency of French and English, both spoken and written;
  • An ability to manage priorities, process several files simultaneously and work within sometimes short deadlines;
  • A sense of initiative and resourcefulness.
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